An Approval Form must be completed prior to submission of each Sponsored Programs proposal or the acceptance of any award.

1. Provide the information requested about the project director, (PD), i.e. the single person who will accept responsibility for managing the project.
2. Check the box that most closely describes the nature of the project. Training programs provide support for graduate and/or undergraduate students working toward a degree or for post-doctoral students receiving advanced training. Educational support programs provide funds to develop or strengthen programs but do not provide direct support for trainees.
3. Check the appropriate boxes and when applicable, provide the account number of the active project that the proposed work will continue, renew or supplement.
4. Provide the complete title of the project exactly as it appears on the proposal face page. Please limit title to 120 characters (including spaces) whenever possible.
5. Check the appropriate boxes. Proposals seeking support from private, non-profit or for-profit sponsors will ordinarily be submitted through the UB Foundation Services (UBFS) unless the PD indicates that administration of the project by the Research Foundation is preferred. Proposals to federal or state agencies, or to foreign governments, are always submitted through the Research Foundation.
6. Check the appropriate box. Proposals that seek support for the same technical program and differ only in format and/or budget are "substantially the same".
7. Check the appropriate box. If the proposal is in response to a solicitation (i.e. a program announcement), request for application (RFA), or a request for proposal (RFP) which was not provided to you by the Office of Sponsored Programs Administration (OSPA), please attach a copy of the solicitation so that OSPA staff can ensure that the proposal meets all of the solicitation requirements. If the proposal is unsolicited but being submitted to a funding source from which the PD obtained application materials directly please check with OSPA to be sure this information is on file. If it is not, a copy should be attached to the proposal.
8-12. Provide the information requested.
13. Provide the specific address, including phone number, to which the proposal is to be submitted. 14. If the project is to be conducted on campus (affiliated hospitals other than the Veteran's Affairs Medical Center are considered on-campus locations), indicate the building(s) in which the project will be conducted. If all or part of the project is to be conducted off-campus, indicate the on- and off- campus locations and the portion of the project to be conducted on-campus.
15-16. Provide information requested. The forms used to request Human Subjects or Institutional Animal Care and Use Committee approval may be obtained from OSPA.
17. If yes, contact OSP A to discuss FDA procedures and requirements.
18. All proposals that involve the use of recombinant DNA must be reviewed and approved by the Biosafety Committee. Provide information requested.
19. If the proposal includes less than the appropriate full indirect cost recovery, a waiver of indirect costs must be requested and approved prior to submission of the proposal. Request for waiver should be made in accordance with the University Policy on Recovery of Sponsored Program Costs and submitted to the Assistant Vice President for Sponsored Programs Administration. Waiver requests will be submitted by OSPA to the Vice President for Research for approval.
20. If any portion of the project will be subcontracted, the subcontractor must be named. In addition, the scope of work, an approved budget and letter of intent from an authorized official of the subcontracting organization must be included with the proposal.
21.

a. If University resources (e.g. faculty effort, student time, equipment, etc.) are being committed to the proposed project, indicate whether the contribution is required by the sponsor.
b. If "a." is checked "yes", indicate the total value of the University resources being committed to the project.
c. If "a." is checked "yes", the University official responsible for managing the resources committed to the project must initial this line.

22. If the sponsor requires that a third party, i.e. one other than the University or the sponsor, contribute to the costs of the project, provide the information requested. A written commitment from a third party to provide matching funds for the project should be included in the proposal and must be received by OSPA prior to acceptance of an award.
23. If the proposal will result in an award which obligates the University to support personnel, equipment or facilities after completion of the award, indicate the duration of the continuing obligation, the estimated cost per year of the continuing obligation, and the source of funds to meet the continuing obligation.
24. If the project will require either space or facilities not committed to the project at the time the proposal is submitted, or renovation of existing space to meet the needs of the proposed project, use a separate sheet to detail the additional requirements and estimate any costs. If such costs are not included in the project budget, explain how they will be met.
25. If the establishment of a new academic program is proposed, review and approval of the proposal by the Provost is required prior to submission.
26. If the proposed project will involve provision of information proprietary to the sponsor, i.e. information owned by the sponsor upon which the sponsor imposes restrictions in access and/or distribution, discussion with OSPA is required about the conditions under which the University can accept such information is required.
27. Provide the requested information.
28. This item is used to assign credit for the proposal and any subsequent award and expenditures and to acknowledge co-investigators/co-project directors. It must be completed for all proposals. The head of the department or unit in which the project director holds a primary appointment must approve all proposals, even when no credit is assigned to that department, e.g. if 100% of the credit for a project is assigned to a Center.

a. To assign credit for the entire project to the project director in an academic department, enter the department in 28c. and 100% in 28d.
b. To assign some or all credit for the proposal and any resulting award and expenditures to other than department or unit in which the project director holds a primary appointment: enter the departments/units to which credit is to be assigned in 28c and the share to be assigned to each on the corresponding line of 28d. The head of each department or unit listed in item 28 must approve the proposal.
c. To acknowledge co-PD's (co-investigators): enter each co-PD in 28a and her/his department or unit in 28c beginning on the second line. Each co-PD must initial the corresponding line in 28c and the head of the unit in which the co-PD holds a primary appointment must approve the proposal.
d. To assign a portion of the credit for the proposal and any resulting award and expenditures to co-PD's departments or unit: proceed as in c. above and enter the share to be assigned to each co-PD's department in 28d in integer increments.

Note: Signature of the PD in Item 29 and initials of Co-PDs in Item 28 certify that s/he (they) are not, to the best of knowledge, presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transactions by any Federal department or agency and that s/he (they) have on file with the cognizant dean(s) current and complete Form SUNY -2-UB financial disclosure.

29. The project director must sign and date the Approval Request.
30-33. Obtain approvals as specified. The Approval Request must be approved by the head of the department in which the project director holds a primary appointment and by the head of each Department/Unit named in item 28. Each dean who has cognizance of one or more departments listed in item 28 must approve the proposal. Direction of a sponsored program by a member of the professional staff must be approved by the Provost or Vice President to whom the professional staff member's unit reports. April 18, 1997 Office of Sponsored Programs Administration.