• Budget
  • Overview
  • Budget Rev Letter
  • General Instruction
  • President Overview
  • CFO Overview
  • Schedule/Timetable
  • Budget Review
    • Budget Template
    • Annual Schedule
    • Quarterly Schedule
• Cash Management
  • Overview
  • System Diagram
• Compliance
• Great Plains
  • Overview
  • Pricing
  • GreatPlains Application
• HIPAA

Centralized Accounting System

Requirement:

All Practice Plan corporations use the Great Plains Dynamics Accounting System, and utilize a standard Chart of Accounts.

Objectives of Centralized Accounting Systems:

1. Compliance with Article XVI of the Policies of the SUNY Board of Trustees, which requires the use of a centralized accounting system.
2. Economies of scale/sharing of resources.
3. Internal support personnel knowledgable about PPC activities and in-depth knowledge of the software package.
4. Development of consistent accounting policies and Chart of Accounts

Advantages of Great Plains Dynamics:

1. Multi-user. Great Plains Dynamics has full multi-user functionality. Multiple users can be in the same function at the same time. Postings can occur simultaneously.
2. Edit Listings. Batch posting allows for edit listings to be printed and reviewed before posting.
3. Security. Gives users a greater degree of control through security.
4. Account number flexibility. Greater flexibility in structuring the GL account numbers. Up to 15 characters in length and up to 5 segments. Allows departments to track activity in numerous ways (ie. By division, physician, payer, etc.).
5. Financial reporting. Extensive flexibility in Financial Reporting. Reports that are required by SUNY and the VP for Health Affairs office can be created within the system, reducing the effort needed to complete them. Budget information can be entered, creating variance reporting within the system. Integrity of data will improve.
6. Audit trail features. Full audit trail. Information cannot be changed after posting without and audit trail.
7. Cross-module drill-downs. Allows drill-downs from the General Ledger information right back to the transaction that originally created the entry in a subledger.

Great Plains Dynamics Pricing:

1. Pricing for the Great Plains Dynamics is attached. Note that this is comprised of two types of pricing:
   • One-time fees - license cost, software and hardware cost allocation, etc.
   • Annual fees - Great Plains annual maintenance fees, application support fees, etc.

Implementation Process:

1. Overview meeting(s) held to discuss the implementation with department faculty and/or staff.
2. Initial meetings held with administrative and accounting personnel to determine department needs, computer infrastructure, etc.
3. Create the implementation timetable, assigning target dates and responsibilities.
4. Training - Ongoing throughout process.
5. System set-up (check design, chart of accounts, historical info, etc.)
6. Go live, with ongoing support.